Validations and Approvals

Approvals shouldn't slow your business down.
On Docxster, they don't.

Don't wait for IT to build your document workflow.
Build it yourself.

Approvals shouldn't slow your business down.
On Docxster, they don't.

Combine automated checks, rule-based validations, and human judgment all in one document processing queue.

Combine automated checks, rule-based validations, and human judgment all in one document processing queue.

The Action Center is where every human check in your Docxster workflow lives.

It's where someone signs off on a decision, where a reviewer verifies what the AI extracted, and where the system flags two documents that should match but don't.

Your finance, ops, and compliance teams all work from the same queue, with the same audit trail behind every action so they see what's waiting on them, and nothing else.

The Action Center is where every human check in your Docxster workflow lives.

It's where someone signs off on a decision, where a reviewer verifies what the AI extracted, and where the system flags two documents that should match but don't.

Your finance, ops, and compliance teams all work from the same queue, with the same audit trail behind every action so they see what's waiting on them, and nothing else.

The Action Center is where every human check in your Docxster workflow lives.

It's where someone signs off on a decision, where a reviewer verifies what the AI extracted, and where the system flags two documents that should match but don't.

Your finance, ops, and compliance teams all work from the same queue, with the same audit trail behind every action so they see what's waiting on them, and nothing else.

Built to keep processes moving, not stuck.

Built to keep processes moving, not stuck.

action center / approvals

PO #2208 — Acme Corp

Sent to Finance Lead

pending

Vendor onboarding - Globex

Sent to Procurement

pending

Expense claim - T&E March

Approved by Ops Manager

approved

Easy to send. Easy to track.

action center / approvals

PO #2208 — Acme Corp

Sent to Finance Lead

pending

Vendor onboarding - Globex

Sent to Procurement

pending

Expense claim - T&E March

Approved by Ops Manager

approved

APPROVALS

Easy to send. Easy to track.

Invoice #2208

98%

Invoice Total
$48,200.00

Matches PO #4471 

VErified

Invoice #2208

96%

Tax ID (EIN) 
84-2719605  

Format valid      

VErified

Invoice #2208

97%

Vendor name
Acme Corp Ltd.

Matches vendor DB

VErified

Invoice #2228

99%

Invoice date
Mar 14, 2026

Page 1 · header

VErified

Check the AI’s work in seconds.

Invoice #2208

98%

Invoice Total
$48,200.00

Matches PO #4471 

VErified

Invoice #2208

96%

Tax ID (EIN) 
84-2719605  

Format valid      

VErified

Invoice #2208

97%

Vendor name
Acme Corp Ltd.

Matches vendor DB

VErified

Invoice #2228

99%

Invoice date
Mar 14, 2026

Page 1 · header

VErified

REVIEWS

Check the AI’s work in seconds.

VALIDATIONs

FIELD

VAlue

results

Total

$48,200

PO amount

Line items

MEM · 38103

3-way matched

Sales tax

8.25%

rate mismatch

Multiple documents, one check.

VALIDATIONs

FIELD

VAlue

results

Total

$48,200

PO amount

Line items

MEM · 38103

3-way matched

Sales tax

8.25%

rate mismatch

VALIDATIONS

Multiple documents, one check.

Acme Invoice

AUTO-process

96%

Handwritten PO

to review

72%

Docxster’s AI escalates only when it’s unsure.

Acme Invoice

AUTO-process

96%

Handwritten PO

to review

72%

CONFIDENCE ROUTING

Docxster’s AI escalates only when it’s unsure.

Gmail

ap-team@acme.co

Slack

#finance-approvals

Microsoft teams

Finance Ops channel

action center

Invoice #2208 needs approval

Acme Corp - $4,820

Contract failed validation

Missing signature field

Get notified where you work.

Gmail

ap-team@acme.co

Slack

#finance-approvals

Microsoft teams

Finance Ops channel

action center

Invoice #2208 needs approval

Acme Corp - $4,820

Contract failed validation

Missing signature field

FITS YOUR STACK

Get notified where you work.

AI extracted 12 fields

2:11 PM

Sam edited Tax ID

3:38 PM

John approved PO #2206

8:23 PM

Every action is traceable and logged by default.

AI extracted 12 fields

2:11 PM

Sam edited Tax ID

3:38 PM

John approved PO #2206

8:23 PM

AUDIT TRAIL

Every action is traceable and logged by default.

Real workflows. Real teams.

A look at how everyday document work actually runs on Docxster, end to end.

Vendor Onboarding & Approval
100%

Drag and zoom to explore the full workflow

Vendor Onboarding & Approval
100%

Drag and zoom to explore the full workflow

Multi-Level PO Approvals

Route POs through the right sign-off chain based on amount and vendor.

Compliance Tracking and Expiry Management
100%

Drag and zoom to explore the full workflow

100%

Drag and zoom to explore the full workflow

100%

Drag and zoom to explore the full workflow

Website Lead Gen
100%

Drag and zoom to explore the full workflow

The human layer for every document workflow.

The human layer for every document workflow.

Questions you might be asking.

Questions you might be asking.

What's the difference between an approval, a review, and a validation?

An approval is a sign-off on a decision — someone saying yes or no to a transaction. A review is a check on a single document, making sure the AI extracted it correctly. A validation is a check across documents, making sure the data on one matches the data on another. Each process gets its own purpose-built view inside the Action Center.

How do reviewers know they have something to do?

Reviewers see their pending items in the Action Center, sorted by what’s assigned to them. If you want active notifications going to Slack, Teams, or email, those can be added as workflow steps so approvers get pinged where they already work.

Who decides what gets reviewed versus auto-processed?

You do. You can thresholds in the workflow based on confidence score, amount, vendor, document type, or any combination. The workflow handles everything from there.

Can we have different reviewers for different conditions?

Yes. Route by amount, vendor, region, document type, or any field in the workflow, with different conditions going to different reviewers or through different chains.

What if an approver isn't available?

Build a fallback into the workflow — a timeout, a backup approver, an escalation to a manager, or whatever matches your team’s policy. Workflows never get stuck waiting on someone on vacation.

Can we change a validation rule after the workflow is live?

Yes. Validation rules can be edited any time, and the next document that comes through uses the updated logic — no re-deployment, no IT involvement.

Is the audit trail enough for compliance?

Every action is logged automatically with full context — who, what, when, and what changed. Most teams find this enough for internal audit, and the logs export to whatever format your compliance team needs.

What happens to documents that fail validation?

They route to whoever you assigned in the workflow, usually a reviewer in the Action Center. The reviewer sees the failing rule, the two documents side by side, and the disputed fields highlighted — then overrides or rejects in one click.

Why not see your messiest approval chain on Docxster?

Bring one approval flow your team currently chases over email, and we'll show you how it would run on Docxster.