Commercial Real Estate
Commercial Real Estate
Your portfolio is growing.
Your lease team isn't.
Your portfolio is growing.
Your lease team isn't.
Your portfolio is growing.
Your lease team isn't.
Every property generates a trail of leases, amendments, abstracts, COIs, CAM reconciliations, and estoppels. That trail is still processed by hand. Docxster is a no-code document automation platform that turns CRE documents into validated, tracked, and decision-ready data.
CRE has modernized property management software, lease accounting platforms, asset management tools, and investor reporting.
But between those systems, there is still a person reading a 200-page lease and typing values into Yardi.
That gap between the document and the system of record is the last manual mile. And in commercial real estate, it's the mile that costs you renewals, disputes, and revenue.
CRE has modernized property management software, lease accounting platforms, asset management tools, and investor reporting.
But between those systems, there is still a person reading a 200-page lease and typing values into Yardi.
That gap between the document and the system of record is the last manual mile. And in commercial real estate, it's the mile that costs you renewals, disputes, and revenue.
problem 1
Document chaos from inconsistent leases
Every lease is negotiated, every amendment changes something. Seller PDFs, scans from 1998, exhibits buried in email threads. Your team spends the first hour of every abstraction just finding the controlling language before they extract a single field.
problem 2
Manual abstraction is where errors enter the system
CAM caps, escalation dates, notice periods — re-keyed by hand from documents that already have them. The error doesn't surface until a tenant disputes the charge or a renewal window quietly closes, and by then it's revenue.
problem 3
Critical dates fall through the cracks
Option windows, escalations, COI expirations tracked in spreadsheets and Outlook reminders. One missed notice on an anchor tenant means losing a renewal that should have been routine.
problem 4
CAM reconciliation is judgment work done under deadline
Every tenant's lease has different caps, exclusions, and pro-rata methods. Year-end means applying hundreds of negotiated rules under deadline — and sophisticated tenants audit every line you get wrong.
problem 5
Compliance gaps hide in documents nobody reads in time
Expired COIs, missing W-9s, stale insurance certificates tracked in spreadsheets updated when someone remembers. One expired certificate on the wrong day is a six-figure liability.
problem 6
Acquisition due diligence breaks the team
A 100-lease portfolio in a 30-day window means 100 abstractions in three weeks. Offshore turnaround doesn't fit the timeline, and any discrepancy with the rent roll can kill the deal.
CRE document workflows that run without manual intervention
CRE document workflows that run without manual intervention
Lease Abstraction and Data Capture
Read every commercial lease in any format. Extract rent schedules, escalations, CAM structures, and critical dates into structured fields.
EXTRACTED
Base rent
$42,180 / mo
Escalation
3.0% / yr
CAM cap
5% controllable
Lease Abstraction and Data Capture
Read every commercial lease in any format. Extract rent schedules, escalations, CAM structures, and critical dates into structured fields.
EXTRACTED
Base rent
$42,180 / mo
Escalation
3.0% / yr
CAM cap
5% controllable
Lease PDF
Docxster
Yardi/MRI
Lease Abstraction and Data Capture
Read every commercial lease in any format. Extract rent schedules, escalations, CAM structures, and critical dates into structured fields.
EXTRACTED
Base rent
$42,180 / mo
Escalation
3.0% / yr
CAM cap
5% controllable
Amendment Chain Reconciliation
Read the original lease and every amendment. Surface the current state of every clause as one coherent record.
Original
2019
Amendment 1
2023
Amendment 2
2026
Amendment 1
2023
CURRENT STATE
RECONCILED
Term end
2029-08
original
Base rent
$42,180
Amendment 2
Renewals
1 × 5 yr
Amendment 1
CAM cap
5% controllable
original
Amendment Chain Reconciliation
Read the original lease and every amendment. Surface the current state of every clause as one coherent record.
Original
2019
Amendment 1
2023
Amendment 2
2026
Amendment 1
2023
CURRENT STATE
RECONCILED
Term end
2029-08
original
Base rent
$42,180
Amendment 2
Renewals
1 × 5 yr
Amendment 1
CAM cap
5% controllable
original
Lease + Amendments
Docxster
Unified Abstract
Amendment Chain Reconciliation
Read the original lease and every amendment. Surface the current state of every clause as one coherent record.
Original
2019
Amendment 1
2023
Amendment 2
2026
Amendment 1
2023
CURRENT STATE
RECONCILED
Term end
2029-08
original
Base rent
$42,180
Amendment 2
Renewals
1 × 5 yr
Amendment 1
CAM cap
5% controllable
original
CAM Reconciliation Document Processing
Extract CAM caps, exclusions, and pro-rata methods from every lease. Match vendor invoices against the allowable expense list.
Pro-rata applied
Within CAM cap
Base-year stop held
Excluded items found
CAM Reconciliation Document Processing
Extract CAM caps, exclusions, and pro-rata methods from every lease. Match vendor invoices against the allowable expense list.
Pro-rata applied
Within CAM cap
Base-year stop held
Excluded items found
Leases + Invoices
Docxster
Reconciliation Inputs
CAM Reconciliation Document Processing
Extract CAM caps, exclusions, and pro-rata methods from every lease. Match vendor invoices against the allowable expense list.
Pro-rata applied
Within CAM cap
Base-year stop held
Excluded items found
COI Tracking and Expiry Management
Extract coverage, additional insured, and expiry from every COI. Trigger renewal requests 90, 60, and 30 days out.
COI REGISTER
RENEW 90 • 60 • 30
General liability
Acme Ins
2027-03
valid
Management admin
Capped 5%
Over
CAP
Property
Zurich
days
30 DAY
Workers comp
Travelers
Expired
OVERDUE
Umbrella
Acme Ins
28 days
60 DAY
COI Tracking and Expiry Management
Extract coverage, additional insured, and expiry from every COI. Trigger renewal requests 90, 60, and 30 days out.
RENEW 90 • 60 • 30
General liability
Acme Ins
2027-03
valid
Management admin
Capped 5%
Over
CAP
Property
Zurich
days
30 DAY
Workers comp
Travelers
Expired
OVERDUE
COI Email
Docxster
Renewal Workflow
COI Tracking and Expiry Management
Extract coverage, additional insured, and expiry from every COI. Trigger renewal requests 90, 60, and 30 days out.
COI REGISTER
RENEW 90 • 60 • 30
General liability
Acme Ins
2027-03
valid
Management admin
Capped 5%
Over
CAP
Property
Zurich
days
30 DAY
Workers comp
Travelers
Expired
OVERDUE
Umbrella
Acme Ins
28 days
60 DAY
Due Diligence Bulk Abstraction
Abstract every lease in an acquisition data room, verify against the rent roll, flag inconsistencies before diligence closes.
Asset Management
Investment Operations
3PL
Tower A
22 leases · vs rent roll
Match
Tower A
22 leases · vs rent roll
Match
Tower B
18 leases · vs rent roll
2 Flag
Retail pad
8 leases · vs rent roll
Match
Tower c
18 leases · vs rent roll
Match
48 / 60 ABSTRACTED
96%
Due Diligence Bulk Abstraction
Abstract every lease in an acquisition data room, verify against the rent roll, flag inconsistencies before diligence closes.
Asset Management
Investment Operations
3PL
Tower A
22 leases · vs rent roll
Match
Tower A
22 leases · vs rent roll
Match
Tower B
18 leases · vs rent roll
2 Flag
Retail pad
8 leases · vs rent roll
Match
Tower c
18 leases · vs rent roll
Match
48 / 60 ABSTRACTED
96%
Data Room
Docxster
Diligence Report
Due Diligence Bulk Abstraction
Abstract every lease in an acquisition data room, verify against the rent roll, flag inconsistencies before diligence closes.
Asset Management
Investment Operations
3PL
Tower A
22 leases · vs rent roll
Match
Tower A
22 leases · vs rent roll
Match
Tower B
18 leases · vs rent roll
2 Flag
Retail pad
8 leases · vs rent roll
Match
Tower c
18 leases · vs rent roll
Match
48 / 60 ABSTRACTED
96%
Tenant and Vendor Onboarding
Orchestrate intake of W-9s, COIs, executed leases, and banking details. Track what's received, what's missing, and what needs approval.
Operations
Vendor Management
3PL
W-9
Tax form
RECEIVED
COI
Insurance
Valid
Executed lease
Signature
MISSING
Banking
ACH details
Verified
Tenant and Vendor Onboarding
Orchestrate intake of W-9s, COIs, executed leases, and banking details. Track what's received, what's missing, and what needs approval.
Operations
Vendor Management
3PL
W-9
Tax form
RECEIVED
COI
Insurance
Valid
Executed lease
Signature
MISSING
Banking
ACH details
Verified
Email Threads
Docxster
Approval Routing
Tenant and Vendor Onboarding
Orchestrate intake of W-9s, COIs, executed leases, and banking details. Track what's received, what's missing, and what needs approval.
Operations
Vendor Management
3PL
W-9
Tax form
RECEIVED
COI
Insurance
Valid
Executed lease
Signature
MISSING
Banking
ACH details
Verified
Built for the people who manage the portfolio and answer for every clause in every lease
Built for the people who manage the portfolio and answer for every clause in every lease
Director of Lease Administration
Manages a team responsible for accurately recording every clause in every lease. A new lease takes 4–8 hours to abstract by hand, and a single missed CAM cap surfaces months later as a tenant dispute.
Director of Lease Administration
Manages a team responsible for accurately recording every clause in every lease. A new lease takes 4–8 hours to abstract by hand, and a single missed CAM cap surfaces months later as a tenant dispute.
VP Operations / COO
Trying to scale the portfolio without proportionally growing the lease admin team. Watches cycle times, error rates, and CAM disputes and knows the document layer is where throughput breaks first.
VP Operations / COO
Trying to scale the portfolio without proportionally growing the lease admin team. Watches cycle times, error rates, and CAM disputes and knows the document layer is where throughput breaks first.
Asset Manager
Needs clean, structured lease data to make portfolio decisions. Gets spreadsheets abstracted weeks ago from documents that took days to process. By the time an investor asks about WALT or expiry concentration, the data is already stale.
Asset Manager
Needs clean, structured lease data to make portfolio decisions. Gets spreadsheets abstracted weeks ago from documents that took days to process. By the time an investor asks about WALT or expiry concentration, the data is already stale.
CFO / Controller
Sees P&L leakage from missed rent escalations, incorrect CAM caps, and expired option windows. A single missed 9-month notice window on a major anchor tenant can cost millions in lost lease income.
CFO / Controller
Sees P&L leakage from missed rent escalations, incorrect CAM caps, and expired option windows. A single missed 9-month notice window on a major anchor tenant can cost millions in lost lease income.
Acquisitions Lead
Closing on portfolios under 30–60 day diligence windows. Lease abstraction is the bottleneck on every deal. Offshore turnaround doesn't fit the timeline, and any discrepancy between the seller's rent roll and the actual leases can reduce the purchase price or kill the deal.
Acquisitions Lead
Closing on portfolios under 30–60 day diligence windows. Lease abstraction is the bottleneck on every deal. Offshore turnaround doesn't fit the timeline, and any discrepancy between the seller's rent roll and the actual leases can reduce the purchase price or kill the deal.
Property Manager
Manages day-to-day operations across properties. Fields tenant calls about CAM charges, hunts for clauses buried in exhibits, chases COI renewals across tenants and vendors. Needs answers in seconds, not after a SharePoint search.
Property Manager
Manages day-to-day operations across properties. Fields tenant calls about CAM charges, hunts for clauses buried in exhibits, chases COI renewals across tenants and vendors. Needs answers in seconds, not after a SharePoint search.
Connects to the tools CRE teams already use
Docxster doesn't replace your Yardi, your MRI, or your AppFolio. It sits between them and the documents that feed them.
Property Management & CRE Systems
Email & Document Intake
Accounting & Finance
CRM & Sales
Productivity & Collaboration
Data & Storage
Communication & Notifications
AI & Processing
Don't see your system? Docxster's API and webhook support connects to custom and proprietary platforms — including the property management system your portfolio runs on.
Automate how lease documents are processed, validated, and routed. Without code.
Automate how lease documents are processed, validated, and routed. Without code.
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