Google Calendar

Scheduling that reacts to what a workflow already knows

A date changes somewhere in a process, and the calendar is usually the last thing to catch up, someone has to remember to go open it and move the appointment by hand. Calendar is built for the scheduling side of a workflow in Docxster, letting a workflow create, check, and update events without anyone opening a calendar app themselves. Once a date changes elsewhere in your process, the calendar changes with it.

How it works

A workflow can create a quick event or a fully detailed one, update or delete an event that already exists, and pull either a single event by its ID or every event in a given range.

Checking free and busy periods lets a workflow confirm someone's actual availability before it books anything, rather than assuming a slot is open.

Adding attendees to something already on the books means a workflow can loop in a new participant, a processor picking up a file, say, without recreating the event from scratch.

Because Calendar sits alongside Gmail and Contacts in the same communication group, an event a workflow creates can pull its attendee list straight from a Contacts lookup earlier in the same run.

Where this is useful

Freight and logistics operations

If you run freight and logistics operations, a Calendar event for a delivery window can get updated automatically the moment that window changes elsewhere in your process, instead of someone manually moving it. You don't have to open a calendar app to keep a pickup or delivery appointment in step with a rate confirmation that just changed.

Customs brokers

If your customs brokerage schedules entry reviews or inspection appointments, a workflow can check free and busy periods before it books a new event, rather than assuming a reviewer's slot is open. Once a shipment's entry summary is confirmed, the workflow can create the event and pull its attendee list straight from a Contacts lookup instead of someone adding each reviewer by hand.

Lending and mortgage

If you manage loan closings, a closing date change can update the calendar automatically once the new date is confirmed elsewhere in the workflow, instead of a processor moving the appointment by hand. Adding a new participant, like a processor picking up a file, means the workflow can loop them in without recreating the closing event from scratch.

Manufacturing and procurement

If you coordinate supplier deliveries or quality inspections, a workflow can create or update a Calendar event the moment a delivery date shifts on a purchase order, instead of someone rechecking the schedule by hand. Checking free and busy periods first means the workflow confirms an inspector's slot is actually open before it books the appointment.